January 12, 2009 City Council Minutes
Meade, Kansas

The meeting was called to order in the Council Meeting Room, by Mayor Bud Doerflinger at 7:00 P.M. Council members present were: Richard Knott, Cliff Hailey, Chris Hartnett and Ed Dye. Also present were: City Administrator Dean Cordes, and Billing Clerk Tiffany Neel. Visitors were: Mike Gillen, Tom Kuhns and Jim Woodruff.

The following Resolutions were presented for consideration:

RESOLUTION NO. 237
A RESOLUTION ADOPTING AND APPROVING THE CONTRACT WITH CARD PAYMENT SOLUTIONS TO ESTABLISH AND IMPLEMENT VIRTUAL COLLECTOR TERMINAL.

RESOLUTION NO. 238
A RESOLUTION TO IMPLEMENT A “RED FLAG” PROGRAM AND ESTABLISH PROCEDURES FOR THE INDENTIFICATION OF POSSIBLE INSTANCES OF IDENTITY THEFT.

After due consideration Knott moved to adopt the Resolutions, seconded by Dye with all in favor.

RESOLUTION NO. 239
A RESOLUTION AUTHORIZING MEMBERSHIP OF THE CITY OF MEADE, KANSAS IN THE KANSAS MUNICIPAL ENERGY AGENCY’S MUTUAL AID PROGRAM AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATING TO THE CITY’S PARTICIPATION IN SAID MUTUAL AID PROGRAM.

After due consideration Knott moved to adopt Resolution No. 239, seconded by Hartnett with all in favor.

The minutes for December 22nd, 2008 were approved as presented.

The Appropriation Ordinance dated January 12th, 2009 in the amount of $253,288.42 was approved on motion made by Hartnett, seconded by Hailey with all in favor.

Old Business:

Neel updated the Council on the Neptune software installed on January 5th, 2009. Neel reported that the software is very easy to understand and the meter readers feel comfortable with the new handhelds.

Mayor updated the Council on the progress for the new website install. He said that he would be working with Vonda McCulloch for the next week to try and finish up and will report back at the next council meeting.

Cordes updated the Council on the concrete pile west of town. Klaver Construction has been out to core and rebreak the blocks for testing.

Cordes reported Altec brought a small bucket truck for our men to look at. Jim Woodruff has been in contact with other companies but has not heard back from them.

Discussion was had on the walking trail that Darcy Golliher presented at the last meeting. The concrete on the west side of the drive would be about 284 feet and approximately $6000.00 to install. Cordes will get back with the Council at the next meeting for a total amount on the lighting the city will be donating. The Council wanted to table the discussion until the January 26th meeting.
Cordes reported that John Riggs has revised the paragraph on the zoning change. The Council would like Riggs to draw an illustration and give a better explanation at the next meeting.

New Business:

Cordes was asked by George Martin to upgrade lighting and install a new door at the fire station. Cordes asked permission from the Council to do so; it has been tabled until the next meeting.

Cordes asked permission from the Council to have Nexgen come to the February 9th meeting to give a demonstration on the wind turbines.

Neel asked for the Councils permission to transfer $1000 from the fire truck operations account to the fire truck grant account.

Neel asked for the Councils permission to conduct the vaccination clinic on February 28th, 2009. The City will pay $3.00 towards every rabies shot and give out free city tags to everyone that provides proof of rabies shots until the day of the clinic.

Knott informed the Council that he has had a few complaints on the town needing to be cleaned up.

Dye commented that he has received a few complaints on the Allegiance cable reception in town and was wondering what the City could do about it.

Mayor’s Report:

The Mayor announced that the rates for Allegiance cable would be increasing on February 1st, 2009.

The Mayor requested permission from the Council to put angle parking on both sides of the street in the first block of North Springlake. Cordes informed the Council that the street is not wide enough to qualify.

The Mayor would like to remind everyone that we have 3 council positions with terms expiring this year. The filing deadline will be January 27, 2009.

Hartnett made a motion to go into executive session for consultation with an attorney on matters that would be deemed privilege in an attorney/client relationship for 15 minutes, seconded by Hailey. No action was taken.

Hartnett made a motion to go into executive session for personnel matters of non-elective personnel for 30 minutes, seconded by Hailey. After executive session, a motion was made by Hartnett to approve the Mayor’s appointment of Tiffany Neel as the new City Clerk to fill the vacancy of Vicki Fisher who will be retiring effective January 15th, 2009 and increase her wages for taking over those responsibilities of the City Clerk, seconded by Dye.

With no other business to come before the Council a motion was made by Hartnett to adjourn, seconded by Hailey with all in favor.

______________________________
Bud Doerflinger, Mayor

Attest:

_____________________________
Tiffany Neel, Billing Clerk